Risk Management for Cycling Association
Cycling can be a dangerous activity. Cycling Canada (CC) in association with the local Provincial
Association affiliates has developed this Risk Management Plan to document how Individual CLUB rides are to be
managed to reduce risks associated with cycling activities. These policies are to be practiced by CLUB members, and
any permitted visiting riders as permitted by CC rules, during every CLUB ride. All CLUB members, and any permitted
visiting riders, share the responsibility for making CLUB rides as safe as
Each CLUB member shall receive a copy, electronic or otherwise of this Risk Management Plan and a copy shall be
available on the CLUB website. Additional information regarding affiliated CLUB rules and programs can be found on
their respective websites.
mean rides formally organized by the CLUB and as described on the CLUB website . Rides not listed on the CLUB
website are not CLUB rides.
The Cycling Canada (CC) Insurance
Each CLUB annually purchases General Liability Insurance coverage through the Canadian Cycling
Association for each CLUB member. General Liability Insurance is designed to protect a person (member) or any
entity (Province, CLUB , Canadian Cycling Association) against any legal responsibility arising out of a negligent
act or failure to act as a prudent person would have acted, which results in bodily injury or property damage to
another party. CLUB members should familiarize themselves with the terms of the insurance coverage. The coverage
details may be accessed through the Cyclinginsurance.ca website.
The CLUB must receive signed insurance waivers from each CLUB
member; membership is not assigned or granted until a signed waiver is
received by the CLUB .
Standards of Care
This Risk Management Plan and all CLUB programs and rides shall adhere to the following, as
UCI, CCA, CC rules and regulations as they pertain to CLUB Rides.
Highway Traffic Acts across Canada while on CLUB Rides, all CLUB members must adhere to and obey all rules of the
road as per the Provincial Highway Traffic Act.
All members of the CLUB are responsible for bringing forward to the CLUB Board any safety issues related to CLUB
Rides or the CLUB Trails which present themselves throughout the riding season.
While on CLUB Rides, all CLUB members must adhere to and obey all rules of the road as per the Provincial Highway
Any CLUB member on a CLUB Ride should immediately advise the ride coordinator(s) and other members of the ride
should the member feel the group or individuals in the group are riding in an unsafe manner. The member should
withdraw from the ride if they feel unsafe.
All participants of the CLUB Rides must provide proof of membership in good standing prior to each ride, if
requested by the ride coordinator. If an ineligible rider insists on participating even after being asked not to,
then the CLUB ide may proceed, however, the ride coordinator shall
advise the ineligible rider, with a witness present, that he or she is ineligible and is not covered by any CLUB
insurance and is responsible for all his/ her actions.
Each CLUB Ride participant will conduct themselves in a responsible manner and retains liability for their own
Helmets must be worn at all times on CLUB activities. Clubs
are expected to operate both competitive and non-competitive events
according to their established risk management procedures designed to reduce the possibility of accidents. All participants need to be informed that the
ultimate responsibility for safety rests with the
A ride coordinator(s) will be appointed by the CLUB Board for each CLUB Ride. The ride coordinator will identify
himself/herself to the group so that everyone is aware of who is coordinating the ride. The ride coordinator may
describe the general ride route, and may provide a brief safety tip at the commencement of the ride. Each
individual group on a CLUB Ride may not have a coordinator.
The ride coordinator(s) has the final decision on all matters pertaining to the CLUB Ride and his/her decisions
must be respected by all participants. The rider coordinator may appoint a designate should the ride coordinator be
unable to attend a CLUB Ride.
Ride coordinators will carry cell phones for emergency use on all CLUB Rides and, from time to time, will remind
riders to carry their own cell phones on CLUB Rides. Riders should immediately call 911 in the event of an
CLUB Rides on roads will be planned to use lesser- traveled roads where possible and practical.
CLUB Rides will not run if lightning is present and will be cancelled if lightning is sighted.
When a large number of riders come out for any given CLUB Ride ride, the riders will be encouraged by the ride
coordinator to break into smaller groups. A size of 6-12 is a reasonable group. Groups should be at least 100
metres apart on the road to allow other vehicles to pass safely in two manoeuvres.
Riders must not be left behind during an CLUB Ride unless they first
confirm with the ride coordinator(s) that they are detaching from the group; all members of the CLUB
Ride are responsible for ensuring they property notify the ride
coordinator(s) if they are detaching from the group.
CLUB members are responsible for ensuring that their bicycle is in good working order before attending each CLUB
Bicycle helmets must be worn at all times while participating in any CLUB ride and other protective equipment is strongly encouraged (e.g., gloves, eye
Front and rear lights are required during any CLUB Ride which takes
place one half hour before sunset and/ or which may extend into darkness.
While trail riding all riders must be courteous and considerate of other trail users and the trail
CLUB members are responsible for ensuring they are sufficiently fit for their desired activity.
CLUB members are responsible for bringing sufficient liquids and food, as required, for each CLUB
Ride, as well as appropriate tools/ spare tubes,
CLUB members are not to be under the influence of any drug or beverage product that could impair their riding
judgment while on a CLUB Ride.
Any and every accident on a CLUB Ride shall be immediately reported to a CLUB Board member to be reported to the
Provincial Cycling Association through the proper reporting procedures and forms provided by CC. The list
of Board members can be found on the CLUB website.
· - For non-CLUB riders wishing to try-out a CLUB Ride, extra waiver
forms may be available at the beginning of each club ride. Proof of OCA membership will be required. (Citizen
Permit, UCI or Affiliate Club Membership). Note prior approval by the club is
For non-OCA members wishing to try out a CLUB Ride, the club
will have designated try-out dates where an individual can try out the club on a one-time basis. Prior
notification is required and a waiver and sign-in form will be required prior to participation. All
non-members participating in the program are asked to bring any emergency medical information and a health
The CLUB encourages all riders to be comfortable and proficient with group riding before joining a CLUB
To support rider skills development, the CLUB will periodically hold skills development programs for road riding
and/ or mountain biking and encourages all CLUB members to attend
these programs and / or other cycling skills courses.
Riders may be requested to complete a skills development program before attending or continuing to attend regular
scheduled CLUB rides. This applies for both road and off-road CLUB
New or novice member are encouraged to participate in the Learn to Ride programs offered by the CLUB before
participating in more challenging or technically advanced rides.
a. All club members must
complete the Provincial/Cycling Canada waiver prior to obtaining membership. This can be done through the
provincial membership registration site. Physical waivers may be approved with prior consent. Physical waivers
for participants under the age of 19 are required to be sent in to the OCA office, completed by a parent or
legal guardian prior to membership being issued.
b. Do not alter the waiver in any way, specifically the language or spacing.
must be submitted on the appropriate sized paper (8.5 X
c. Club members under the age of 18 when joining the club must have an adult (18
or older) complete the waivers. It can be signed by someone other than the parent
legal guardian but they may find themselves in an awkward position in the event
litigation, since they are
accepting responsibility for the youth’s participation.
d. Waivers will be stored at the Provincial
office for a minimum of 7 years, to ensure that they can be
accessed if legal action is taken against the club. Waivers are crucial in
club and the Provincial Association and CC during
e. Failure to obtain waivers from all members of the club will place the clubs
coverage at risk.
summary does not in and of itself provide a complete list of all Risk Management guidelines and is
intended only as a summary. Please contact your Provincial Association for current and complete
guidelines..Insurance Questions can be directed to Holman Insurance Brokers